• Coordinate with the site you plan on visiting?
• Schedule and acquire suitable and sufficient transportation?
• Decide on and make arrangements for meals?
• Recruit or assign enough volunteers or staff for the outing?

Before you leave do you have with you ...

• Directions in all vehicles?
• Money, check, tickets etc.?
• Insurance and release forms?
• Head Count for total staff and youth in all vehicles?
• Back-up Plan for bad weather?
• All your kids?

When you arrive ...

• Go over the rules of conduct with the youth, again.
• Check the schedule with the on-site coordinators.
• Inform staff and youth of the schedule of on-site activities.
• Inform the staff and youth of meal times and location.
• Select one or more stationary positions with staff as well as one or more wandering staff.
• Select one stationary position as the central meeting and check-in point.
• Inform all staff and youth of the central meeting point and check-in times.
• Inform all youth to make sure that they have a good time!

When you are ready to leave ...

• Meet at the central meeting point.
• Take a head count and make sure all are present and accounted for.
• Once all youth and staff are accounted for, process out to the vehicles to take you home.
• Once everybody is in their vehicles, take another head-count.
• Proceed home.
• Make sure all youth are returned to where they are supposed to be, as previously arranged.

When you return and all youth have been sent home ...

• File your forms for later use.
• Make copies of any used incident reports and file them with parish and diocese.
• Thank all staff for a job well done.
• Note any disciplinary measures that need to be taken regarding future outings.
• Submit all expenses and receipts to the appropriate office or individual.

		Department of Youth, Young Adult, and Campus Ministry Orthodox Church in America PO Box 675 Syosset, NY 11791 http://yya.oca.org yyacm@oca.org The Hub | Back to top